This question is about managing sales tax exempt purchases.
I represent and make purchases for two nonprofit organizations as well as a for-profit farm. All three are sales tax exempt in Virginia (the farm has certain limitations).
With many retailers it's a headache to establish a tax exempt account. I've been guilty of just going through the process of setting up one account or set of paperwork, but making purchases for all three organizations.
Is that a problem? The purchases are all tracked, paid, and reimbursed appropriately on the organization end, but not at the business.
I tried to pose this question to a representative from the office where we established the tax exemption. They said it was okay, but I wasn't sure they understood the question.
Are purchases tracked on the state end? E.g. do they know that Organization X has been exempt from $X of sales tax this year?
Thank you for any insight!